Check-in/check-out in SharePoint Workspace

When a file is checked out in the SharePoint Files tool in SharePoint Workspace, a lock is placed

On the document in the SharePoint library. The lock prevents users on the server from editing your

Document while collaboration or editing takes place in one or many SharePoint Workspace spaces.

A file does not need to be checked out for it to be updated in SharePoint Workspace; the feature

Just ensures exclusive editing rights.

To check out a file in SharePoint Workspace:

1. Select the file or files to be checked out.

2. Click the Check Out button on the Home tab on the Ribbon. An alternate method is

to right-click the file and select Check Out.

To check in a file in SharePoint Workspace:

1. Select the file or files to be checked in.

2. Click the Check In button from the Home tab on the Ribbon.

3. You are prompted to comment on the changes to the file. For multiple files, the box

lists the first file and then redisplays for each subsequent file after you click OK. Another

option is to check in all files by clicking Edit ➪ Check In/Check Out ➪ Check in All My

Checkouts.

Discarding a checkout removes the lock on the file on the SharePoint library and overwrites the

document with the most current version in the library. To discard a checkout:

1. Select your file or files.

2. Click the Discard Checkout button from the Home tab on the Ribbon.